![]() ![]() When email messages and meeting requests are sent by a delegate on behalf of a manager, a copy of each item is saved in the delegate's Sent Items folder.Īs an alternative, the manager can grant permissions to his or her Sent Items folder to the delegate. Save sent items in another person's Sent Items folder ![]() To select the group from a list in the Address Book, click From. In the From box, type the name of the group on whose behalf you are sending the message. If you have been assigned Send As permissions for a group in your organization’s Address Book, you can send email and it will appear to be sent from that group. Send an email message on behalf of a group If you don’t see the From button and box, click Options > From. To select the name from a list in the Address Book, click From. In the From box, type your manager's name. In the other person's mailbox, select the message that you want to reply to on behalf of your manager.Ĭlick Home (If you have opened the message, click Message), and then click Reply, Reply All or Forward. ![]() To select the name from a list in the Address Book, click From.Īdd recipients, a subject, and the contents of the message as you typically do. In the From box, type the name of the person on whose behalf you are sending the message. On the Options tab, in the Show Fields group, click From. On the Home tab, in the New group, click New Meeting.Įnter the attendees, subject, location, and start and end times as you ordinarily do.Ĭreate or reply to an email message on behalf of another person Open the other person's Inbox if his or her meeting requests are not sent to you directly. In the Delegate Permissions dialog box, give the delegate Editor (can read, create, and change items) permissions in the manager's Calendar folder.Ĭlick OK to close the Delegate Permissions dialog box, then select the check box at either My delegates only, but send a copy of meeting requests and responses to me or My delegates only. To give the delegate sufficient permissions to accept meeting requests for the manager, the manager must do the following:Ĭlick File > Account Settings > Delegate Access.Ĭlick Add, then type or select, the delegate’s name, and then click Add. Send or respond to meeting requests on behalf of another person In the Folder type list, click the folder that you want to open. In the Name box, enter the name of the person who granted you Sharing or Delegate Access permissions, or click Name to select from a list. To get started, head to the menu bar of your inbox and click “Sweep” and “Sweep Up Folder.” A dialog box appears where you must hit “Clean Up Folder.” And that is how easy it is to organize in terms of cleaning the clutter.Tip: To avoid this step in the future, see the instructions on how to add another person's mailbox to the Folder Pane in the Add another person's mailbox to your profile section of this article. To clean the clutter, duplicate emails are deleted and conversations would be grouped into one thread only. Outlook has a clean-up feature so you never have to organize multiple unread emails while you were gone for a long vacation or rest. Tap “New category” if you need to add an extra category, and don’t forget to choose a color code per category. Next, choose “All Categories.” Select any category and you can rename each category name too. Head to your Outlook inbox and click “Category” from the ribbon. Just pick a message or a bunch of emails and click “Archive.” Then, view your flagged messages when you click “Filter Email” and “Flagged.” Moving forward, maintain a clear inbox without having to delete emails by archiving. You can flag an email for follow-up when you click an email and tap “Follow up.” Then, you can flag messages for today, tomorrow, this week, next week, or any other option. ![]() Step 2: Flag Emails for Follow-Up or Archive Emails.Finally, select a folder for storage or click “New” to make a folder. Right-click on a message and tap “Rules.” Pick “Always move messages from ” to set a rule for future emails. Next, set rules to categorize your inbox, just like how to filter messages in Gmail. Then, click a message and choose “Move.” You can choose any folder that you want to sort the message to. Open Outlook on your device and sign in to Microsoft. If Google Mail uses labels in organizing emails, Outlook deals with folders. Thankfully, organizing emails and tools in Outlook are manageable when you apply these tips: The most common concern in using Microsoft Office Outlook is inbox management, particularly when you have a bunch of emails or messages that need to be deleted, sorted, or prioritized. ![]()
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